The Departments of Financial Aid + Student Accounts

Financial Services

Financial Aid Department

The offices of Academic Advising and Financial Aid work together to ensure that students are well-informed about all enrollment steps.

The Office of Financial Aid provides access, financial support, and advisory services for the Rocky Mountain College of Art + Design community to facilitate student recruitment, enrollment, and retention at RMCAD. We strive to eliminate financial and other barriers to higher education. We make a conscious effort to reach out to those with exceptional economic and educational needs. We are dedicated to providing high-quality service in a fair, sensitive, and confidential environment to all individuals, regardless of background, culture, or lifestyle.

In Financial Aid our goal is to aid students in the pursuit of their academic goals with the help of institutional resources. The RMCAD Financial Aid Department supports the school’s mission, vision, values, and institutional learning outcomes by fostering the following core values:

• Transparency
• Professionalism and Etiquette
• Loyalty and Reliability
• Effective communication
• Teamwork
• Integrity and Ethics
• Continuous improvement in financial aid

RMCAD uses the designation “semester” to indicate the parent 16 weeks that house two 8-week child “terms”.

Student Accounts Department

Representatives in the Student Accounts Department are responsible for managing the billing of tuition and fees to student accounts throughout the student’s program. They also distribute stipends, process refunds, help students with payments, and approve changes to the standard payment plans scheduled by Financial Aid.

Student Financial Services, Rights, + Responsibilities

As a RMCAD student, you have the right to:

• Know all the types of financial assistance available to our students, including federal, state, and institutional sources.
• Reduce or decline any financial aid awarded.
• Appeal financial aid eligibility including a financial aid award.

As a RMCAD student, you have the responsibility to:

• Accurately and honestly complete the Free Application for Federal Student Aid (FAFSA).
• Use financial aid solely for expenses related to attendance at RMCAD.
• Be admitted to a degree-seeking program to receive financial aid.
• Maintain at least half-time enrollment per semester (16 weeks) to receive financial aid.
• Maintain eligibility requirements found on rmcad.edu for renewal of scholarships and grants.
• Keep your address updated with the college.
• Notify your Financial Aid Advisor if you are concurrently attending two or more schools (financial aid cannot be received from multiple schools simultaneously).
• Read and understand the Satisfactory Academic Progress (SAP)   policy, the Academic Policies | Registration | Enrollment  process, and other general policies related to financial aid.
• Officially withdraw from RMCAD if unable to attend classes.
• Report all scholarships that you receive to the Financial Aid Department. (All scholarships are counted as financial aid and may impact other aid awarded.)
• Pay any balance to RMCAD not covered by financial aid.
• Monitor your RMCAD email account for Financial Aid and Student Accounts Departmental information.
• View your balance due, financial aid award, and other individual student information via the Student Portal.
• Complete an exit interview during your final term before graduation or withdrawal from the College.

Tuition + Fees

Tuition Rates 2024-2025

(Updated April 2024. Tuition Lock Guarantee. Applicable to new students starting in the Summer 2024 B term and 24-25 Academic Year only.)

Tuition is established by the RMCAD Board of Directors before the start of each academic catalog year. Standard tuition rates for the 2024 - 2025 academic year are $740 for both campus and online students. These rates include Audit/Non-Credit enrollment.

Tuition Lock Guarantee

Students’ tuition rates are locked in at the time of their initial start date and will not increase as long as they remain enrolled in their program. Students may refer to their Enrollment Agreement for their locked tuition rate.

$250 Cost Per Credit Hour for Active Duty Service Members

Students serving Active Duty, National Guard, and Reservists who are receiving Military Tuition Assistance qualify for the Active Military Scholarship. This scholarship will reduce the cost of tuition and fees down to $250 per credit hour.

Student Fees

Student fees cover services, campus resources, security, maintenance, assessment, and other software provided to students throughout courses at RMCAD. Student fees are subject to change. Please check the most current Academic Catalog for updated fees. Students will incur the following fees in each sixteen (16) week semester for which they are enrolled:

Fashion Design Equipment Fee: $1,650

The Fashion Design BFA at the Rocky Mountain College of Art + Design provides its new students with a mandatory equipment package valued at $1,650.

The Equipment Fee includes:

• Juki DDL-8700 High-speed Single Needle Straight Lockstitch Industrial Sewing Machine

• Professional Female Dress Form with Collapsible Shoulders and removable arms

While in fashion courses, students will also be required to purchase an iPad/pencil and apps required for specific classes.

In the first semester and before taking the first construction course, Fashion Design students will receive the appropriate industrial sewing machine and dress form through the school.  Address verification will be required to be provided by the student during the first semester. Once verification is submitted, RMCAD will then authorize the shipment of all equipment to the student. The student will be responsible for the cost but may be able to use financial aid to cover all or part of the cost.

* All equipment is subject to alteration based on availability.
 

Music Production Equipment Fee: $2,400

The online Music Production BFA at the Rocky Mountain College of Art + Design provides its new students with a mandatory equipment package valued at $2,400.

The Equipment Fee includes:

Music Studio Equipment

• Over-ear, closed-back studio headphones
• Audio Technica MH50x
• Dynamic Microphone
• Shure SM 57
• Medium/Large Diaphragm Condenser Microphone: 
• Audio Technica 4040
• High-quality, 2-channel USB digital audio interface
• Solid State Logic 2+ 
• MIDI keyboard controller
• Komplete Kontrol A49
• 10-foot XLR microphone cable
• Microphone stand

Music Software

• Ableton Live Suite
• Avid ProTools
• Logic Pro (Mac only)
• Reaper
• Dorico (notation software)
• Spotify Premium

Address verification will be required to be provided by the student during the first semester to receive Music Studio Equipment. Once verification is submitted, RMCAD will then authorize the shipment of all equipment to the student. The student will be responsible for the cost but may be able to use financial aid to cover all or part of the cost.

* All equipment is subject to alteration based on availability.

Student Payments

All RMCAD tuition and fee charges may be paid online through the Student Portal or via the RMCAD website using the following branded debit/credit cards:

• MasterCard
• Visa
• Discover
• American Express

Cash payments may be made in person in the Student Accounts Department; please do NOT send cash in the postal mail. Check or money order payments by mail must be received by the due date. Make checks and money orders payable to Rocky Mountain College of Art + Design and mail to:

Rocky Mountain College of Art + Design
Attention: Student Accounts
1600 Pierce Street
Lakewood, CO 80214

http://www.rmcad.edu

Military Benefit Payments 

A variety of military benefits are available based on the student’s status. Please note that Chapter 30, 35,1606 and 1607 students (benefits are paid directly to the student) will have their first payment scheduled 30 days after the first day of the semester or the first day of the subsequent month (whichever is earlier) and will be required to make their following scheduled payments. Charges not covered by military benefits are the responsibility of the student. All military benefits requests must be submitted and approved prior to the start of the term.

Billing Notification

Students will receive electronic bills that are sent to the student’s RMCAD email address before the start of the semester. Tuition and fees will be charged to the student’s ledger, dated the first day of the semester. Payment in full or the first month’s payment plan payment is due on or before the first day of the semester.  Changes to the standard payment plan must be approved by Student Accounts before the start of the semester.  If payment or payment arrangements have not been made before the start of the semester, students may be administratively dropped from their course(s). Students may also check their account balance through the Student Portal.

Payment Requirements

Unless approved for another financing option before the start of the term, students are required to pay the balance due for their current semester (and past due from previous semesters if applicable) before or by the first day of class.

Payment Plans

Automated monthly payment plans are available. Please call the Student Accounts Department to set up automatic payments.  Automatic payments must be set up at the start of each semester and are not automatically renewed.  The standard payment plan is set up over the four months of the semester to cover the tuition and fees in full or the balance not covered by other financial aid awards or scholarships.  The first payment is due on or before the first day of the semester, with the remaining three payments due on the corresponding day of the month for the next three months.

Financial Aid

The Federal Financial Aid programs offered at RMCAD include the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work-Study, Federal Direct Stafford Loans, and Federal Direct PLUS Loans. Not all students will qualify for all types of Financial Aid available, and student eligibility is determined based on the Free Application for Federal Student Aid (FAFSA). Please see the “Federal Financial Aid” section for more information.

Good Financial Standing

A student is considered to be in good financial standing with the college if:

• The current semester’s payment in full has been received or payments using a payment plan are up to date and current.
• There is no prior semester’s balance
• There is no current financial-related hold on the student record
• No outstanding account balance has been referred to a third-party collector

Outstanding Account Balances

Students with unpaid tuition as of the first day of class may have a registration hold placed on their account unless a deferred payment option or payment plan has been approved by the Student Accounts Department. Students with an approved deferred payment option have until the end of the semester or when payment has been scheduled, whichever is sooner; at which time, a registration hold will be placed on their account.

Students will be offered the option of setting up a payment plan for any past-due balance. Students will not be allowed to register and/or may be removed from future registrations if they have an outstanding balance without a current payment plan on file with the Student Accounts Department. 

Any account not paid within 120 days after the end of a semester for inactive students will be referred to a collection agency. Any student sent to an outside collection agency may be responsible for any collection fees.

Delinquent Student Accounts

(Updated March 2024)

Students are subject to any or all of the following actions if they have a delinquent debt to RMCAD:

• Administrative withdrawal
• Unregistered from current or future course(s)
• No future course registrations allowed
• Turned over to a collection agency

Reasonable collection/legal costs will be added to the amount due. A $35.00 fee will be assessed for returned checks. Students who have been referred to an outside collection agency will be required to pay all charges by the first day of the semester in which they wish to return or will not be re-admitted.

Tuition Refund Policy

RMCAD’s Institutional Refund Policy has been established in accordance with current state and applicable accrediting standards. The RMCAD Institutional Refund Policy is applied to determine what the STUDENT is charged for their attendance during the payment period that he or she failed to complete. Payments made during the payment period of withdrawal are applied to the charges for the same semester to determine if a refund is due to the STUDENT or a balance is due to RMCAD.

Tuition Charging Schedule

In the case of a withdrawal, tuition and fees for the semester will be charged as follows:

Add/Drop Period

The period in which the student may withdraw without charges or academic penalty, generally within the first seven days of the semester (refer to the Academic Calendar   for Add/Drop dates).

Payment of Refunds

If a refund is due to a student who has withdrawn from RMCAD, as determined by the Student Accounts Office according to the RMCAD refund policy, the refund will be made within 30 days of the student’s date of determination.

Extenuating Circumstances

In the event of a student’s prolonged illness, accident, death in the family, military deployment, or other circumstances that make completion of the semester impossible or impractical, RMCAD may modify the charging schedule on an individual basis for extenuating circumstances and reduce the student’s charges for the semester.  

Registration Cancellation

New students starting courses in their first term must contact their Academic Advisor to cancel their course registration; continuing students may cancel registration by contacting their Academic Advisor and completing the appropriate form. Registration in courses must be canceled by the drop date for the term or tuition will be assessed for each course in which the student is registered. Registration add and drop dates can be found in the Academic Calendar .

Students who received financial aid are subject to specific federal, state, and RMCAD withdrawal policies regarding tuition, financial aid, and repayments.

A withdrawal may require immediate repayment of financial aid funds by the student according to Return of Title IV funds guidelines or other policies in place. Repayments are calculated according to standard financial aid regulations. The date of a student’s withdrawal, financial aid disbursements, RMCAD charges, and payments by the student or a third party are used to calculate the repayment amount. Students are advised that they may have to repay funds that are in excess of an amount determined to be reasonable for their length of enrollment.

All calculated refunds and repayments will be allocated to financial aid programs first, followed by the remaining amount repaid to the student.

In the case of a student’s death, a refund of tuition and fees may be made to authorized beneficiaries only within six months.

Federal Financial Aid

Financial aid is a resource for students seeking monetary assistance to help defray the costs of higher education. Eligible students may receive assistance from private entities or from the federal government in the form of grants, loans, and/or scholarship funds. RMCAD is currently eligible to administer the following Federal student aid programs:

• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant
• Federal Work-Study
• Federal Direct Loans (Subsidized and Unsubsidized)
• Federal Direct Parent PLUS Loans
• Federal Direct Grad PLUS Loans

Students may obtain more information from their Financial Aid Advisor or online at rmcad.edu.

For financial aid purposes, an Academic Year is defined as 32 weeks and 24 credit hours for undergraduate students or 24 credit hours for graduate students. Each academic year is comprised of two (2) semesters or four registration terms. A student’s academic year begins with the term in which the student takes his or her first course and runs for 32 consecutive weeks. Please see the “Academic Calendar  “and “Continuous Enrollment  ” sections for more information regarding the academic schedule and requirements for maintaining and renewing grants and scholarships.

If a student does not provide the financial aid department accurate documentation promptly and as a result, the school is unable to draw federal Title IV funds, the student will be personally responsible for his/her balance.

Enrollment Status for Financial Aid Purposes

Students who begin attendance in a term as less than half-time will not qualify for financial aid disbursement. To qualify for a financial aid disbursement during that term, they must achieve an enrollment status of half-time attendance or higher.

Undergraduate Students:
Full-Time: 12 credit hours per semester
Three-Quarter Time: 9-11.5 credit hours per semester
Half-Time: 6-8.5 credit hours per Semester
Less than Half-Time: less than 6 credit hours per semester

Graduate Students:

Master of Arts Students:
Full-Time: 12 credit hours per semester
Half-Time: 6-11 credit hours per semester

Graduate Certificate Students:
Full-Time: 6 credit hours per semester
Half-Time: 3-5 credit hours per semester

Cost of Attendance

The cost of attendance includes tuition, books, and estimated indirect costs (also referred to as living expense allowance), which include housing, food, and personal expenses, as well as estimated loan fees. Indirect costs (living expense allowance) are based upon the suggested monthly amounts based on the guidance from the Colorado Commission on Higher Education (CCHE). Students who are enrolled less than half-time have a separate cost of attendance, which does not include room and board allowance. Incarcerated students will only have tuition, technological equipment, and fees included in their budgets.

Original budgets and packaging is based on the assumption that full-time students attend all semesters or all eight (8) months of the academic year.

Federal Financial Aid Application Steps

To be considered for financial aid, students must be accepted for admission in a degree program and complete the Free Application for Federal Student Aid (FAFSA) every year. Students may apply online at https://studentaid.gov/h/apply-for-aid/fafsa When prompted, the RMCAD school code for the FAFSA is 013991.

Students need to calculate all tuition and fees including books, lodging, supplies, etc., for the FAFSA. A Financial Aid Advisor can help with this process.

All Title IV funds need to be factored into the FAFSA. A Financial Aid Advisor can help with this process.

Once the FAFSA has been processed, students will receive a Federal Student Aid Report from the U.S. Department of Education, which will be submitted electronically to all the schools listed on the FAFSA.

Students whose data has been selected for verification will be required to submit documentation (within the timeline given) based on the items selected by the Department of Education. All required documentation will be available in the document center of the Student Portal. Students that submit documentation after this deadline may not be eligible for disbursement until the following semester or, at minimum, disbursements may be delayed for the current semester.

Once all required information is received, eligible students receive a financial aid award offer. Reasons students may not receive financial aid include:

• Not enrolled in a degree-seeking program;
• On Satisfactory Academic Progress (SAP);
• Exceeded Maximum Time Frame (MTF);
• In default on a federal student loan;
• Owe money on a federal student grant and have not made satisfactory arrangements to repay it; 
• Ineligible non-citizen or not a permanent resident of the United States; 
• Convicted of a drug charge that affects eligibility (contact a Student or Financial Aid Advisor)

Students who wish to borrow federal student loans must complete Entrance Counseling and the Direct Loan Master Promissory Note through https://studentaid.gov/ before loans will be approved.

Students in a SAP Warning or SAP Probation status are required to complete Financial Awareness Counseling through https://studentaid.gov/

If there is a credit balance created by tuition/fees minus Title IV funds, RMCAD refunds the balance within 14 days after disbursement.

If the student pulls down a Plus loan or other Title IV funds at any time in the semester and it bumps the Title IV fund amount over the total billed, RMCAD must disburse stipends within 14 days of disbursement.

ALL non-Title IV/FSA funds will be disbursed to the student after the end of the second week of their second term. These funds include balances created by private loans, scholarships, and grants at any time in the semester throughout this time period.

Financial Aid Withdraw + Refund Policy

Students who cancel registration for all classes during the drop period (first week) in the first term of the semester will receive a 100% refund of tuition and fees for the semester. Students who do not cancel their registration and do not attend any course during the semester will receive a 100% refund of all tuition and fee charges paid for that semester less any non-refundable charges.

Students who withdraw after the drop period for the semester will be responsible for 100% of the tuition of attended courses and 100% of fee charges, regardless of eligibility for financial aid funds.

Once the tuition and fee charges are calculated and any ineligible funds are returned, if the student has an account credit, it will be paid to the student or a sponsoring agency. If the student has a balance due, the student or sponsoring agency will be billed for the payment of the remaining charges.

The Return of Title IV funds calculation determines the amount of aid the student earned based on the percentage of time the student participated in coursework during the term. If it is determined that the student has not earned the full amount of the financial aid that was disbursed, RMCAD will return the unearned portion of funds to the U.S. Department of Education. This may create a balance of unpaid charges with the college for which the student is responsible. Please see the “Outstanding Account Balances” section for more information.

Return of Title IV Funds Policy

The Return of Title IV funds calculation (R2T4) is performed for all federal financial aid recipients who cease attending all courses in a semester. This calculation determines the amount of financial aid the student earned based on the percentage of the semester the student completed between the first day of the semester and the last day of attendance or the last academically related activity in distance education courses. The student’s withdrawal date is always the last day of attendance or academically related activity.

The number of days between the first day of the semester and the last day of attendance is divided by the total days in the semester (minus any scheduled breaks of 5 days or more) to calculate the percentage of the semester completed. For example, if the semester is 100 days long and the last day of attendance is the 30th day, the student completed 30% of the semester.  This percentage is applied to the amount of disbursed and pending financial aid funds the student is eligible for during the semester. This proration of funding is applied until 60% of the semester is reached. After the 60% point is reached, the student has earned all of the eligible aid awarded for the semester.  If the student has not earned the full amount of the financial aid that was disbursed, RMCAD will return the unearned portion of funds to the U.S. Department of Education. This may create a balance of unpaid charges with the college for which the student is responsible.

The refund requirements for Title IV program funds, when a student withdraws, are separate from any institutional refund policy of the school. Therefore, the student may still owe funds to RMCAD to cover unpaid institutional charges for any Title IV program funds that the school was required to return.

Treatment of Title IV Aid When a Student Withdraws

Return of Unearned Funds

Unearned financial aid funds must be returned to the federal government within 45 days of the date of the determination of withdrawal in the following order:

• Federal Unsubsidized Direct Loan
• Federal Subsidized Direct Loan
• Federal Direct PLUS (Parent) Loan or Grad PLUS Loan
• Federal Pell Grant
• Federal Supplemental Education Opportunity Grant

Students who have questions about Title IV program funds should call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). Text Telephone (TTY) users may call 1-800-730-8913. Information is also available on Student Aid at www.studentaid.ed.gov.

Official Withdrawals

Students who withdraw from all courses in the semester are considered “official” withdrawals for financial aid purposes. The student may submit an official withdrawal notice to their Academic Advisor. The withdrawal date for the calculation will be the student’s last date of attendance in all courses within the semester per RMCAD’s absence policy, and the date the student starts the official withdrawal process is considered the date of the determination of withdrawal. Please see the “Attendance” section for more information.

Withdrawal for Semester with Modules or Terms

There are special withdrawal rules for a semester that has modules or terms (courses that do not span the entire length of the semester). A student is not considered withdrawn for federal financial aid purposes if as of the last day of attendance the student:

• successfully completes 49% of the days in the semester,
• earned half-time credits (6-semester credits) during the semester, or
• completes all of the program requirements and is considered a graduate.

For days to count toward the 49% requirement, the student must receive a passing grade in at least one course that spans an entire module.

If the student meets any of these conditions, the student is not considered to be withdrawn for Title IV purposes, and all aid received for the term is retained. If grades for the term are not received within 30 days from the date the RMCAD has determined the student ceased participation, the student will be processed as a Title IV withdrawal. If a passing grade is received at a subsequent point, the College will reevaluate the student’s withdrawn status and may reverse the Title IV refund calculation and refund payments.   

Unofficial Withdrawal

Students who fail to attend class during the official, seven-day Drop period will be withdrawn from their courses scheduled for that term, and no Title IV Funds will be requested from the U.S. Department of Education. Students who fail to attend any course for 14 days will be considered unofficially withdrawn. Students who are assigned all unearned grades, including a “W” grade and an “FN” grade assigned by the Office of the Registrar according to the attendance policy, will be considered an unofficial withdrawal.

Return of Title IV Funds Policy

The Return of Title IV funds calculation (R2T4) is performed for all federal financial aid recipients who cease attending all courses in a semester. This calculation determines the amount of financial aid the student earned based on the percentage of the semester the student completed between the first day of the semester and the last day of attendance or the last academically related activity in distance education courses. The student’s withdrawal date is always the last day of attendance or academically related activity.

The number of days between the first day of the semester and the last day of attendance is divided by the total days in the semester (minus any scheduled breaks of 5 days or more) to calculate the percentage of the semester completed. For example, if the semester is 100 days long and the last day of attendance is the 30th day, the student completed 30% of the semester. 

This percentage is applied to the amount of disbursed and pending financial aid funds the student is eligible for during the semester. This proration of funding is applied until 60% of the semester is reached. After the 60% point is reached, the student has earned all of the eligible aid awarded for the semester.  If the student has not earned the full amount of the financial aid that was disbursed, RMCAD will return the unearned portion of funds to the U.S. Department of Education. This may create a balance of unpaid charges with the college for which the student is responsible.

The refund requirements for Title IV program funds when a student withdraws are separate from any institutional refund policy of the school. Therefore, the student may still owe funds to RMCAD to cover unpaid institutional charges for any Title IV program funds that the school was required to return.

Overpayments

If the student received financial aid in excess of institutional charges for living expenses, the College is only required to return the unearned portion of financial aid that was used to pay institutional charges. Any unearned financial aid that is part of the funds the student received will be returned by the student to the appropriate financial aid program. This is called an overpayment and the student will be notified if this type of return of funds is required. Loan overpayments are generally paid in the normal course of loan repayment. Pell Grant overpayments are rare but can occur. These types of overpayments can be paid to the College within the first 30 days after notification. However, if no payment is received after the 30-day period has elapsed, the College will refer the overpayment to the U.S. Department of Education Student Credit Management Collections, and subsequently, the student will be ineligible for additional financial aid until the overpayment is resolved.

Post-Withdrawal Disbursement

If the calculation results in pending eligible financial aid that was not disbursed before the last day of attendance, the student/parent may be eligible for a post-withdrawal disbursement. Certain funds may not be eligible for disbursement due to other eligibility reasons. If the student is eligible for a Pell Grant post-withdrawal disbursement, it will be disbursed and credited to the student’s account within 45 days of withdrawal.  If the student is eligible for a Direct Loan and/or a Direct PLUS Loan post-withdrawal disbursement, the borrower will be notified within 30 days of withdrawal and must approve the disbursement within 14 days of receipt of the notice. If a response is not received within 14 days of the notification, the post-withdrawal Direct Loan disbursement will not be disbursed and credited to the student’s account. All post-withdrawal disbursements will be applied first to the student’s account balance. If the student’s account balance is less than the post-withdrawal disbursement, a credit balance may be created when the disbursement is applied. A credit balance resulting from a post-withdrawal disbursement will be refunded to the student as soon as possible and no later than 14 days after the credit balance is created. 

Federal Financial Aid Disbursements

Financial aid awards are scheduled each term to coincide with financial charges. Disbursement amounts and dates are subject to change based on changes to a student’s enrollment status, credit load, and/or cost of attendance. Disbursements will not occur until after the census date each semester. A student will not receive a disbursement during any semester unless they are attending that semester.

Students admitted under conditional or provisional admission status without all official transcripts cannot receive financial aid disbursements until all official transcripts have been processed. Conditional Admit students must be fully admitted into the program before they will become eligible for financial aid disbursement. Students will be responsible for all tuition charges for any term(s) in which they are not eligible to receive financial aid. For a student to be eligible for disbursement of Federal Direct and Federal Direct PLUS loans, the student must have a valid ISIR on file; have completed a Master Promissory Note and Entrance Counseling; be attending at least half-time for the semester (determined for each term based on all courses completed within that period as long as the student received a grade other than W or F), and be attending at least one course during the semester of disbursement. If a student decides to take a term off, the aid scheduled will be canceled. Students who receive an “F” grade may be placed on Satisfactory Academic Progress (SAP) probation. If they are unable to get off of probation, the subsequent enrollment period is not eligible for financial aid.

For a student to qualify for a Federal Pell Grant disbursement, the student must have a valid ISIR on file, have submitted all required verification or clearance documents, and meet the enrollment status based on courses attended each semester.

Financial Aid Credit Balance Payments

If the student has a Title IV credit balance upon withdrawal, it will not be paid to the student until after the return to Title IV fund calculation is performed to determine if the funds are earned. If the student’s account has a credit balance after the completion of the R2T4 calculation, the resulting credit balance will be refunded to the student as soon as possible and no later than 14 days after the completion of the R2T4 calculation.

Authorization for Use of Title IV Funds

Recipients of Title IV Federal Student Aid have options regarding how their funds are applied to their Student Account by RMCAD, including but not limited to authorizing funds to be utilized for fees. Students must complete the Financial Aid Credit Balance Authorization form to authorize the college to apply these additional Title IV funds to their account. Students may request to rescind or grant these authorizations at any time by submitting a new authorization form or other written notification. For compliance purposes, RMCAD must assume any blank response or failure to submit the form as an implication that authorization has not been granted. Authorizations or changes become effective on the date the written notification is received and cannot be applied retroactively.

Satisfactory Academic Progress + Financial Aid Eligibility

For full details please go to the Satisfactory Academic Progress (SAP)  section of the catalog.

Impact on Financial Aid

Federal and state regulations require that all students receiving Title IV federal financial aid at the college meet standards for satisfactory academic progress to maintain eligibility for their financial assistance. Satisfactory Academic Progress (SAP)   applies to all students and denotes successful completion of coursework towards a degree during each semester. Students who fail to achieve minimum standards for grade point average and/or course completion rate (CR) in a Maximum Time Frame (MTF) will face a loss of eligibility for Title IV federal financial aid. The following table outlines Title IV fund eligibility based on a student’s academic status:

Deferment Requests/National Student Loan Data System Reporting

Students who have loans from prior schools may choose to complete the In-School Deferment Form (obtained from their lender) and submit it to the Office of the Registrar. An in-school deferment request will not be certified until the student is enrolled at least half-time for the term.

Enrollment statuses are reported to the National Student Loan Data System (NSLDS) every 30 days. Students who are not attending courses during a term are reported as less than half-time for that term. Enrollment status reporting through NSLDS can affect eligibility for in-school deferments and grace periods on Federal Direct loans.

Private + Alternative Loan Programs

Students may apply for private or alternative loan programs through their preferred lenders. Private loans will not be certified for more than the student’s cost of attendance minus other financial resources that the student is receiving. Further, students are subject to the criteria as determined by the individual lender.

It is recommended for students to apply for federal aid before applying for private or alternative loans to ensure that they can be informed of all available educational financing options. Other restrictions or requirements may apply in order for a private or alternative loan to be disbursed. Students should contact their Financial Aid Advisor for more information regarding the requirements to obtain a private educational loan.

Scholarships + Grants

All Institutional Scholarships and Grants (https://www.rmcad.edu/admissions/financial-aid-tuition/scholarships/) are applied to tuition and fees only and are not paid directly to students. Institutional scholarships are non-transferable and have no redeemable cash value. RMCAD does not include scholarships and/or grants in stipends. Institutional Scholarships and Grants are only used to fill balance gaps for tuition and fees and are not applicable to the cost of living or other similar expenses unrelated to the institution. Institutional Scholarships and Grants require full-time status (i.e., 12 credits per semester except for summer when the student may take at least 6 credits per semester to receive a pro-rated scholarship amount. See the RMCAD scholarship link for GPA eligibility requirements). Please contact the Offices of Admissions or Financial Aid for information regarding Scholarships and Grants.